Case Studies
Entrance Case Studies
Real-world examples of how Entrance Pass makes check-ins faster, smoother, and stress-free.
Case Studies
Learn how different organizations trusted Entrance Pass to power their event access.
Sunset Sounds Festival
Sunset Sounds is a popular annual music festival that draws a crowd of over 15,000 people. In previous years, the organizers struggled with long lines, slow check-ins, and problems with fake or duplicate tickets. They needed a more reliable system that could handle the volume of attendees while keeping things fast and secure at the gates.
Entrance Pass stepped in with a complete digital solution. We provided unique QR code tickets that were emailed to guests upon purchase. Our mobile check-in app allowed entry staff to scan tickets in seconds, right from their phones. We also helped the team set up multiple entry lanes with real-time monitoring, so they could see how lines were moving and adjust staff as needed.
The result? Entry time was cut by more than half. Guests were getting in quickly, without delays or confusion. No fake tickets got through, and everyone had a smoother, more enjoyable experience. The organizers were relieved to finally have a tool that worked—and guests noticed the difference too.
“Entrance Pass was a game-changer. We finally had an event where the door wasn’t the problem.”
Greenfield University Open Day
Greenfield University was hosting its annual Open Day for future students and their families. The event had thousands of attendees, and the team was using a mix of manual sign-in sheets and printed guest lists. It caused delays, made it hard to track attendance, and created a stressful experience for both staff and guests.
To fix this, we helped Greenfield set up a digital RSVP system where attendees could register online and automatically receive a QR pass by email. On the day of the event, university staff used our mobile scanners to check in guests quickly and accurately. The system also updated in real time, so organizers could see how many people had arrived at each entry point.
What used to take several minutes per person now took just seconds. There were no more papers to sort through, and queues moved much faster. Parents and students appreciated how organized everything felt, and the admissions team was happy to have full data on who attended.
“The tech was easy to use and saved us a ton of manual work. Parents were impressed too.”
InnoTech Business Conference
The InnoTech Summit is a high-level business conference attended by executives, speakers, and professionals from different industries. With a packed schedule, VIP guests, and multiple sessions across various rooms, the event needed a seamless system to manage check-ins and track attendance throughout the day.
Entrance Pass delivered a custom setup that included digital tickets, badge printing, and session-level QR scanning. Each attendee received a personalized badge upon arrival, which they could use to check in at different talks and workshops. Event organizers had access to a live dashboard that showed who was where, how many people attended each session, and when guests arrived.
Thanks to the streamlined entry process, even VIP guests were checked in within a couple of minutes. Staff had fewer issues to deal with, and the event ran smoothly from start to finish. The data gathered was also valuable for post-event reporting, helping the team improve future events.
“Entrance Pass helped us look and feel like a top-tier event.”